Furniture Manufacturing Company with Zoho People Plus
Centralized attendance, payroll, expenses and workforce operations for a multi-branch furniture manufacturer — automated with Zoho People Plus.
About the Client
Our client is a furniture manufacturing company operating across multiple branches, managing factory workers, supervisors, and administrative staff. They required a centralized system to manage attendance, payroll, expenses, and workforce operations efficiently.
The Challenge
The client managed attendance, payroll, leave tracking, and employee records manually across branches. This led to calculation errors, approval delays, compliance risks, and lack of visibility for management.
To streamline HR and payroll operations, we implemented a customized solution using Zoho People Plus.
What We Aimed to Achieve
Centralize attendance and payroll
Bring all branches onto a single platform for consistent payroll and attendance processing.
Automate leave and shift management
Implement shift rotation, auto check-ins and leave approval workflows.
Integrate biometric devices
Connect biometric attendance from multiple branches to a single server.
Ensure statutory compliance
Handle EPF, ESI and Professional Tax calculations and filings automatically.
Automate double wages for holidays
Automatically capture holiday work and route reimbursements into payroll.
Manage salary loans & expenses
Streamline salary loans, advances and expense reimbursement workflows.
What We Addressed
- Manual attendance and payroll calculation errors
- Difficulty managing multiple shifts and rotational week-offs
- No centralized biometric monitoring across branches
- Complex statutory deductions and compliance handling
- Tracking double wages manually for national holidays
- Poor tracking of travel and trip expenses
- Disconnected HR, payroll, and expense systems
Our Implementation
Zoho People
- Attendance and biometric integration (multiple branches connected to one server)
- Leave management with approval workflows and custom leave policies
- Shift assignment, rotation and auto check-in/out for factory staff
- Asset tracking, document management and LMS
- Workflow automation for HR processes
Zoho Payroll
- Automated pay runs and salary component configuration
- EPF, ESI, and Professional Tax compliance
- Salary loans and advance management
- Double wages automation for national holidays (expense → payroll flow)
Zoho Expense
- Travel expense management and trip expense tracking
- Budget-based expense control and automated reimbursement flow
- Integrated expense approvals feeding payroll reimbursements
Business Outcomes
Centralized workforce management
Unified HR and payroll across all branches delivering consistent policy enforcement and reporting.
Accurate biometric attendance
Biometric-based attendance reduced manual errors and improved payroll accuracy.
Automated shift and holiday handling
Rotational week-offs and double wage calculations automated via expense integration.
Compliance & error-free payroll
Statutory compliance ensured with EPF, ESI and tax calculations embedded in payroll.
Faster expense approvals
Automated reimbursement flow cut approval times and improved employee satisfaction.
Operational transparency
Improved HR documentation, asset tracking and visibility for managers.
Conclusion
By implementing Zoho People Plus, we transformed the client’s HR and payroll operations into a fully automated and integrated system. The solution improved accuracy, ensured compliance, streamlined multi-branch workforce management, and enhanced overall productivity across the organization.